Accounts Payable Specialist Responsibilities:
- Process sub-contractor invoices, ensuring accurate job costing and detailed review. Obtain necessary outside sales approval weekly
- Obtain manager approval for non-PO expense invoices, verify invoice details, and assign appropriate department codes and general ledger (GL) codes for approximately 250-300 invoices monthly within the SharePoint/Stellent workflow system
- Review and process Multi-Family division invoices, ensuring proper job costing and accurate GL coding using the provided matrix for support
- Perform company credit card reconciliation, ensuring receipts are verified, GL/department codes are selected, and required descriptions are input
- Research and resolve invoice discrepancies, collaborating with vendors and internal teams to ensure accurate payments
- Reconcile vendor statements and investigate any discrepancies to ensure timely and accurate payments
- Reconcile consolidated vendor invoices to ensure proper coding and payment
- Obtain legal approval for sub-contractor and inventory contract agreements to ensure compliance
- Use Sage 300 (similar to QuickBooks) and other ERP systems to manage transactions, track invoices, and maintain accurate accounting records, specifically for construction-related costs
- Ensure accurate GL coding for all transactions and work closely with the finance team to maintain accurate project financials
- Maintain accurate job costing records and assist with month-end and year-end reporting
Accounts Payable Specialist Requirements:
- Proficient in Microsoft Excel, including VLOOKUP, pivot tables, and other advanced functions
- 3+ years of experience in accounts payable, ideally with a background in construction or related industries
- Experience with Sage 300 (or similar ERP systems) is preferred
- Strong understanding of job costing, general ledger coding, and invoice reconciliation processes
- High attention to detail with the ability to manage large volumes of transactions efficiently
- Excellent organizational skills and the ability to prioritize multiple tasks in a fast-paced environment
- Associate’s or Bachelor’s degree in Accounting or related field preferred
- Strong communication skills, both written and verbal, with the ability to collaborate across departments
- Dependable with a good attendance record
If you have experience in accounts payable, a keen eye for detail, and meet the qualifications outlined above, please apply for the Accounts Payable Specialist position today!
Thank you,
Ryan Quinn
Project Manager
LaSalle Network
LaSalle Network is an Equal Opportunity Employer m/f/d/v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
