Temporary Executive Assistant

LaSalle Network is thrilled to partner with a prestigious nonprofit organization in downtown Chicago to find a Temporary Executive Assistant to support their Executive Director. This is a unique opportunity for an experienced, proactive professional who thrives in a dynamic, fast-paced environment and is passionate about contributing to meaningful work in the nonprofit sector.

Temporary Executive Assistant Responsibilities:

• Take full ownership of the Executive Director’s calendar, efficiently scheduling and managing appointments, meetings, events and deadlines, while anticipating the Director’s needs and preferences
• Organize and manage high-profile personal and professional events, such as board meetings, fundraising events, community outreach initiatives and special gatherings, ensuring seamless execution from start to finish
• Arrange detailed domestic and international travel, including flights, accommodations, transportation and itineraries, ensuring a smooth and stress-free experience for the Executive Director
• Leverage existing professional relationships to build new partnerships, enhance the organization’s initiatives, and support the Executive Director in building strategic collaborations with stakeholders, donors and key partners
• Assist with time-sensitive special projects, research, presentations, and administrative tasks, providing vital support to streamline operations and maintain efficiency across the Executive Director’s office
• Handle sensitive information with the utmost discretion and professionalism, maintaining confidentiality while being a trusted advisor to the Executive Director
• Manage incoming communications, prioritize requests, draft correspondence and act as the main point of contact for both internal and external stakeholders, ensuring prompt and courteous responses
• Oversee day-to-day administrative tasks to keep the office organized and fully operational, such as ordering supplies, maintaining files, and handling office logistics

• 2+ years of experience in an Executive Assistant role, preferably in a nonprofit, corporate, or high-level executive setting
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with a knack for learning new software and tools quickly
• Strong written and verbal communication skills, with the ability to represent the Executive Director effectively in both formal and informal settings
• Demonstrated experience arranging complex travel plans, both domestic and international, with an attention to detail and a focus on efficiency
• Comfortable managing competing priorities, adapting to fast-changing needs, and thriving under pressure in a high-energy environment
• Willing to work beyond regular hours as needed to accommodate the Executive Director’s schedule and urgent tasks
• meticulous eye for detail and an ability to stay organized, ensuring tasks are completed on time and to the highest standard
• A collaborative mindset and a proactive approach to problem-solving, willing to pitch in wherever needed to support the organization’s goals

If you are a detail-oriented, highly organized professional with a passion for supporting impactful work in the nonprofit sector, we would love to hear from you!

Thank you,

Katie Webb
Project Manager
LaSalle Network